Ledgerly - A Complete Double-Entry Accounting System for WHMCS

No more exporting invoices into QuickBooks or Xero. Ledgerly automatically posts invoices, payments, expenses, taxes, assets and financial transactions into a fully balanced General Ledger, generating Profit & Loss, Balance Sheet, Cash Flow, Trial Balance and over 40 accounting reports directly inside WHMCS.

Double Entry Accounting
General Ledger
Financial Statements
Expenses & Accounts Payable
Fixed Assets
Loan Management
Budgeting
VAT & Withholding Tax
Bank Reconciliation

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Ledgerly: double-entry accounting module for WHMCS

Pricing

One licence covers one WHMCS domain. Prices in your currency, renewed yearly.

Ledgerly — WHMCS Comprehensive Accounting Module.

$41.95/year

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True double-entry general ledger — WHMCS becomes your system of record, not a feeder to external software
Full financial statements: Profit & Loss, Balance Sheet, Trial Balance, Cash Flow, and Statement of Changes in Equity, with comparatives
Chart of accounts, journals, period close and year-end close
Accounts payable, expenses (with receipts), fixed assets & depreciation, loans, budgeting, and bank/M-Pesa reconciliation
Multi-currency with FX revaluation; cash or accrual basis
VAT and generic withholding-tax handling
Role-based permissions per WHMCS admin role
Graphical dashboard, 40+ reports, CSV/print export
Every subsystem toggleable; separate books per install

Ledgerly – The Most Comprehensive WHMCS Accounting Module

Stop switching between WHMCS and external accounting software just to keep your books accurate. Ledgerly is the most comprehensive WHMCS Accounting Module, purpose-built for web hosting companies, domain registrars, managed service providers, cloud hosting businesses, and digital agencies that rely on WHMCS. It transforms WHMCS into a complete double-entry accounting system, automatically recording invoices, payments, refunds, expenses, taxes, and financial transactions into a fully balanced General Ledger. Instead of exporting data to QuickBooks, Xero, or spreadsheets every month, Ledgerly keeps your billing, bookkeeping, and financial reporting together in one centralized platform, giving you complete visibility over your business finances.

Built for growing hosting businesses, Ledgerly includes everything required to manage your company’s accounting from within WHMCS. Generate professional Profit & Loss Statements, Balance Sheets, Trial Balances, Cash Flow Statements, Statements of Changes in Equity, Customer Statements, Vendor Statements, and more than 40 powerful financial reports with just a few clicks. Manage expenses, accounts payable, recurring bills, fixed assets, depreciation, loan schedules, budgeting, bank and M-Pesa reconciliation, VAT, withholding tax, foreign exchange gains and losses, and multi-currency accounting without relying on third-party accounting software. Every transaction is automatically posted using true double-entry accounting principles, ensuring your books remain balanced, accurate, and audit-ready at all times.

Whether you manage a single WHMCS installation or multiple hosting brands, Ledgerly provides the enterprise-grade accounting features needed to run a modern web hosting business. With role-based permissions, complete audit trails, configurable chart of accounts, automated journal entries, customizable financial reports, historical WHMCS data import, opening balances, and white-label capabilities, Ledgerly becomes the financial backbone of your organization. Eliminate manual reconciliation, reduce accounting errors, save valuable time every month, and gain real-time insights into your company’s financial health—all from the familiar WHMCS interface. If you’re looking for the ultimate WHMCS Accounting Software, WHMCS General Ledger, or Accounting Module for WHMCS, Ledgerly delivers everything your finance team needs in one powerful, integrated solution.

Turn WHMCS into your complete accounting system

Ledgerly is a full double-entry accounting module built directly into WHMCS. It posts your invoices, payments, expenses and bills to a proper general ledger, produces real financial statements, and closes your books — all inside WHMCS, with no exporting to QuickBooks or Xero.

Most hosting businesses run their billing in WHMCS and their accounting somewhere else, then spend every month reconciling the two. Ledgerly removes the gap entirely: WHMCS becomes your system of record. Every invoice paid, refund issued and expense recorded flows straight into a balanced ledger you can trust, report on, and hand to your accountant.

True double-entry

A real general ledger with debits and credits that always balance — not a report bolted onto invoices.

No external software

Statements, tax and month-end close happen inside WHMCS. Nothing to sync, export or reconcile.

Built for hosts

Understands hosting, domains and add-ons, multi-currency billing, M-Pesa and mixed payment gateways.

Yours to control

Every subsystem toggles on or off. Role-based permissions, a full audit trail, and separate books per install.

Real books, posted automatically

Ledgerly watches WHMCS and posts the accounting for you. When an invoice is paid or a refund is issued, the right journal entry lands in the ledger — split across the correct revenue, tax and bank accounts — without you lifting a finger.

Automatic posting

from WHMCS invoices, payments and refunds

Cash or accrual basis

you choose how revenue is recognised

Editable chart of accounts

with a sensible default you can reshape

Manual journals

with a draft-first workflow and optional approval before anything posts

Revenue mapping

that splits hosting, domains and services into the right income accounts

Every statement your accountant expects

Ledgerly produces the full set of financial statements straight from the ledger — properly, with comparatives — plus more than forty operational and tax reports. Export any of them to CSV, or print to PDF for filing.

Profit & Loss, Balance Sheet, Trial Balance and Cash Flow

Statement of Changes in Equity

, reconciling to the balance sheet

Period comparatives

compare any period against another

General ledger & journal reports

down to the individual entry

Customer & vendor statements

for accounts receivable and payable

40+ reports

across revenue, expenses, domains, tax and more — CSV & print

Expenses, bills, assets and loans — all in one place

Ledgerly isn’t only about the money coming in. It records what leaves the business too, with the same double-entry discipline — so your books are complete, not just a revenue log.

Expenses

Record day-to-day spending, attach receipts, and set recurring expenses that post themselves on schedule. Optional withholding tax on supplier payments.

Accounts Payable

Manage vendors and bills, record part-payments, and automate recurring bills. Always know what you owe and when it’s due.

Fixed Assets

Register assets and let Ledgerly calculate and post depreciation automatically, month after month, straight to the ledger.

Loans

Record loans with an auto-generated amortisation schedule — or upload your lender’s own. Repayments post monthly, split into principal and interest.

Budgeting & Forecasting

Set budgets by account and track budget-versus-actual through the year, so overspend is visible early rather than at year-end.

Bank & M-Pesa Reconciliation

Match ledger entries against statements — bank or M-Pesa — and clear reconciled items so your cash position is always accurate.

Multi-currency and tax, handled correctly

If you bill internationally or hold foreign balances, Ledgerly keeps the accounting honest — and it handles the tax side that most billing tools ignore entirely.

Full multi-currency

ledger with per-account foreign balances

FX revaluation

that posts unrealised gains and losses at period-end

Fund transfers

between accounts, including cross-currency with automatic FX

VAT

tracking on sales and purchases, with tax reports

Withholding tax

on supplier payments, with a WHT payable ledger and summary

A dashboard that reads like a finance report

Open the module and see where the business stands — revenue, expenses and net profit for the month, cash across every bank and M-Pesa account, and what’s owed to you — with clean charts, not a wall of numbers.

Live KPIs

for revenue, expenses, profit, cash and receivables

12-month trend

of revenue, expenses and profit

Revenue and expense breakdowns

by account, at a glance

Receivables

pulled live from WHMCS, split current vs overdue

Built for a real finance function

Accounting data is sensitive, and the people who touch it shouldn’t all have the same access. Ledgerly gives you the controls a proper set of books needs.

Role-based permissions

Grant each WHMCS admin role exactly what it can see and do — per area and per action — enforced on the server, not just hidden in the UI.

Full audit trail

Every action is logged — who did what, and when. Voided entries are preserved, never silently deleted, so the trail stays intact.

Draft-first & period locking

Require approval before journals post, and lock closed periods so historical figures can’t be quietly changed after the fact.

Receipts & attachments

Attach receipts and supporting documents to expenses and entries, so the evidence lives with the transaction — ready for audit.

Separate books per install

Run more than one WHMCS brand? Each installation keeps its own independent set of books — no mixing, no cross-contamination.

Toggle any module

Turn subsystems on or off from Settings — loans, budgeting, permissions and more — so the interface only shows what you actually use.

Up and running without a data-entry marathon

Ledgerly is designed to adopt mid-stream. Bring in your history, set your starting balances, and it begins keeping the books from there — no need to rebuild years of records by hand.

Import from WHMCS

to bring historical revenue into the ledger

Opening balances

to carry forward what you already have on the books

Sensible default chart of accounts

you can start with and adjust

White-label ready

put your own brand on the module for resale or client installs

Answers to the questions you actually ask

Profit & Loss · Balance Sheet · Trial Balance · Cash Flow · Changes in Equity · General Ledger · Journal Report · Customer Statements · Vendor Statements · Aged Receivables · VAT Summary · Tax Collected · Tax Paid · Withholding Tax · Revenue by Product · Revenue by Gateway · Revenue by Country · Expenses by Category · Top Customers · Client Profitability · Domain Registrations · Asset Register · Depreciation Schedule · Budget vs Actual · Affiliate Payouts · …and more

What you need to run Ledgerly

WHMCS	WHMCS 8.x (built and tested on 8.13). Installs as a standard addon module.
PHP	PHP 8.1 or newer (8.1, 8.2, 8.3, 8.4). Activation checks this and fails cleanly on unsupported versions.
Database	MySQL / MariaDB — the same database WHMCS already uses. Tables are created automatically on activation.
Access	Admin-only module. Client-area access is never exposed.
Licensing	One licence per WHMCS installation, domain-locked. Separate installs need separate licences.

The right tool depends on where your business runs

Xero and QuickBooks are excellent general-purpose accounting platforms. The difference is fit: if your business runs on WHMCS, Ledgerly does the WHMCS-specific job they can’t — without a monthly subscription or a sync tool in between.

Ledgerly	Xero	QuickBooks
Runs inside WHMCS (one system, one login)	✓	—	—
Posts WHMCS invoices & payments automatically	✓native	via third-party sync	via third-party sync
Understands hosting, domains & add-on billing	✓	—	—
True double-entry general ledger & statements	✓	✓	✓
Multi-currency & FX revaluation	✓	higher plans	higher plans
VAT & withholding-tax handling	✓	region-dependent	region-dependent
Loans with amortisation, posted automatically	✓	manual	manual
M-Pesa-aware cash & reconciliation	✓	via integration	via integration
Your data stays in your own database	✓	cloud only	cloud only
Separate books per brand at no extra cost	✓	fee per organisation	fee per company
Permissions tied to your WHMCS admin roles	✓	separate users	separate users
Pricing model	one-time licence	monthly subscription	monthly subscription
Automatic bank feeds (direct bank import)	manual reconciliation	✓	✓
Built-in payroll	separate module (roadmap)	✓	✓
Mobile apps & large third-party app ecosystem	—	✓	✓

The honest summary: if you need a standalone accounting platform with bank feeds, payroll and a mobile app, Xero and QuickBooks are built for that. If your revenue lives in WHMCS and you want it accounted for correctly — automatically, in one place, without a monthly bill or a sync tool — that’s exactly what Ledgerly is for. Many businesses even run both: Ledgerly as the WHMCS system of record, exporting clean figures to their accountant.

Give WHMCS a real set of books

Stop reconciling two systems every month. Ledgerly makes WHMCS your accounting system of record — double-entry, statements, tax and multi-currency, all in one place.

Screenshots

See it in action

Click any screenshot to view it full size.

Release notes

Changelog

What’s new and improved in each release.

v1.38LatestLicensing, branding & reliability

Licensed activation — simple, key-based activation per installation.
Branded interface — the module now carries consistent Ledgerly branding throughout.
Graceful licence handling — clear, friendly on-screen guidance if a licence needs attention, with your data always kept safe.
Improved stability across activation, updates and everyday use.
General module improvements and refinements.

v1.37Installation & upgrade experience

Smoother installation and upgrades with clearer setup feedback.
Environment checks that confirm your server is ready before activation.
Version visibility — the installed version is now shown in the module.
Safer data controls — deactivating always keeps your data; removal is a deliberate, separate action.

v1.35 – v1.36Tax handling & white-labelling

Withholding tax support on supplier payments, with a dedicated summary report.
White-label ready — the module can be rebranded for your own business.
General module improvements.

v1.32 – v1.34Loans, permissions & equity reporting

Loans module — track loans with automatic amortisation schedules, or upload your lender’s schedule; repayments post automatically.
Role-based permissions — control what each WHMCS admin role can view and do.
Statement of Changes in Equity added to the financial statements.
General module improvements.

v1.31Transfers & revenue mapping

Fund transfers between accounts, including cross-currency with automatic FX handling.
Revenue mapping — route income from different products and services to the accounts you choose.

v1.18 – v1.30Assets, budgets, multi-currency & more

Fixed assets & depreciation with automatic posting.
Budgeting with budget-versus-actual tracking.
Multi-currency with period-end FX revaluation.
Customer & vendor statements and comparative financial statements.
Recurring expenses, document attachments, and an audit log.
Richer dashboard with charts and key figures.
General module improvements.

v1.0 – v1.17Core accounting foundation

Double-entry general ledger with an editable chart of accounts and journals.
Automatic posting of WHMCS invoices, payments and refunds, on a cash or accrual basis.
Financial statements — Profit & Loss, Balance Sheet, Trial Balance and Cash Flow.
Period & year-end close.
Expenses and Accounts Payable, including recurring bills.
Bank & M-Pesa reconciliation.
40+ reports with CSV and print export.
Data import & opening balances to get started from your existing figures.

Google reviews

What our clients say

4.9 from 144 Google reviewsSee all on Google

This has to be one of the best (reponsive) service I have experienced in my life. The useless host i was using couldn't fix the issues I had in 48 hours. I switched to Hostnali and it was fixed in less than 2 hours. You won't regret using this service.
Ogunronbi Victory8 months ago
The after-sales support is incredible. I was consistently impressed by the customer support team’s responsiveness; they were available at all hours, including late at night, providing prompt assistance whenever I needed it.
Rajan G (Rajan)8 months ago
Super fast support. Thanks to hostnali I own a reseller company now
Lord sill4 months ago

Frequently asked questions

Does Ledgerly replace QuickBooks or Xero?

For most hosting and web businesses, yes. Ledgerly keeps a full double-entry general ledger and produces the standard financial statements inside WHMCS, so there’s no need to export data to external accounting software. Your accountant can work directly from Ledgerly’s reports and CSV exports.

Is this real double-entry accounting, or just reports on invoices?

Real double-entry. Every transaction posts balanced debits and credits to a general ledger, with a chart of accounts, journals, period close and year-end close. The financial statements are generated from the ledger itself — not estimated from invoice totals.

Will it work with my existing WHMCS data?

Yes. You can import historical revenue from WHMCS and set opening balances, so Ledgerly starts from your real position rather than an empty ledger. You don’t have to re-enter past records by hand.

Does it handle multiple currencies?

Yes. Ledgerly is fully multi-currency, tracks foreign balances per account, and posts unrealised FX gains and losses through period-end revaluation. Cross-currency transfers between your own accounts are handled automatically.

Can I control which staff see the accounting data?

Yes. Permissions are keyed to your WHMCS admin roles — you decide, per role, which areas each can view and which actions they can perform. Restrictions are enforced on the server, so they can’t be bypassed.

What happens to my data if I deactivate the module?

Deactivating keeps all your data intact. Removing data is a separate, deliberate action available only to a full administrator — so you can never lose your books by toggling the module off.

I run several WHMCS brands. Does each keep its own books?

Yes. Each WHMCS installation maintains its own independent set of books. Nothing is shared or mixed between installs, and each install is licensed separately.

Questions before buying?

Email [email protected] or talk to our team.

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